Moving your office or data center is far more complex and challenging than moving your residence. This is because mission critical information is at risk during each point of the move, which opens the door to data breaches inside your company. If an office move isn’t handled appropriately, your business could face overwhelming consequences.
Make sure you use a professional office moving company that is compliant with all federal and state records management laws. These companies can help you move your office using secure procedures, and limit the risks and liabilities of a data breach. Even with the assistance of these professional office movers, there are still steps you must take to protect your sensitive data and your business before the move.
Select a Project Manager
Assigning a team member to oversee the entire move is crucial during your office relocation. This experienced and knowledgeable person can help with the pre-planning process, coordinate with the office mover, and manage any relocation issues that might arise.
Eliminate Obsolete Technology and Office Items
Avoid moving old technology, equipment, and office furniture that you don’t use to the new location. Go through your office and locate unwanted networking equipment, computers, printers, phones, furniture, and copiers that can be destroyed or donated. Your office moving company may have a disposal service that can remove and dispose of the items for you.
Use a Secure Chain of Custody
Your confidential business, customer, vendor, and employee data must be moved safely and smartly as well. A secure chain of custody ensures that all paper documents and files in your office are relocated without the risks of a data breach.
A professional office moving company will use industry-leading chain of custody protocols throughout the relocation, while still making your move as efficient as possible. These procedures include moving your records with gondolas that are wrapped in plastic with security seals, and giving the authority to cut the seal to only one person.
Store Old Records Wisely
Old records are at high risk for data breaches because companies rarely put as much emphasis on protecting outdated or unwanted records. However, any record that contains customer data or company information puts your business at significant risk. Your best option is to work with an office moving company that also owns a secure records storage facility. You’ll save on moving costs and space at the new location, and you can reduce your risk for data breaches in the…